You are in a company with 150 employees. Half of these employees have a second email address. The company uses Gmail and you need to send a very important email to all the emails you have i.e. 210 email addresses. What do you do?
Yes, you can make 3 separate groups, however, in the fast paced world of business who is going to remember that there are 3 groups? Some may even find it annoying and cumbersome, especially those not as tech savvy.
My suggestion below:
1) Group all of your employees under one group.
Whilst logged in to your Gmail Account, click on “Gmail”.
A menu will pop up. Click on “Contacts”
Select all the employees by clicking the checkbox to the left of each entry.
Click the Groups Button (Looks like the image to left) and click “Create new”
Type in the name of the group and click click “OK”
Click the Group button again and click “My Contacts”
The checked employees will disappear but do not be alarmed the Group is there.
2) Look to the left of your screen and you will see “Compose”
Click on “Compose”
A form will appear with text boxes: “To”, “Subject”.
Click on “To” and a form like this should pop-up
Click on “My Contacts” and Click on the name of the group you named earlier.
All your employees contacts will pop up, those with multiple emails will appear multiple times, each with a different email.
Click “Select all”
Go to the bottom of the form and Click “Select”
Proceed to enter the subject and the message and after you have finished, click on “Send”
Congratulations, you have just forwarded one email to all 210 emails of your 150 employees.
This simplified tutorial was made possible by FFPG and jdermard of Google Groups.
See the links below: